On-line Demonstration Application
To apply, please complete and submit the on-line demonstration application. All applications received after the deadline date of Friday, January 13, 2012, will be placed on a waiting list.
| Who? | Cable Television Laboratories, Inc. (CableLabs®) is soliciting requests for proposals from technology respondents, manufacturers, cable operators, and cable programmers for demonstrations to be considered for possible inclusion at CableLabs' Winter Conference 2012. |
| What? | CableLabs conferences offer a unique networking approach with an informal exhibit area designed to showcase the latest in innovative technologies for executives of CableLabs' membership. |
| Where? | Philadelphia Marriott Downtown |
| When? | March 11-13, 2012 |
Focus
The focus of CableLabs' conference demonstrations is to showcase for key technical, business, and strategic executives in the cable industry the latest in content and services that operators may employ to serve cable customers. Applications should focus on services that may be delivered to consumers via cable's hybrid/fiber-coax (HFC) networks, or by other means. There is tremendous value and opportunity to participation in CableLabs' conferences since it assures visibility with key technology leaders at the cable operating companies. CableLabs attempts to provide everyone who would like to demonstrate at the conferences with a chance to participate.
In the event that there are more applications than can be accommodated, the following factors are considered when making selection decisions:
- Companies whose participation has been requested by a CableLabs member company.
- Freshness of demonstrations—preference will be given to those exhibits that CableLabs members may not have seen previously at a CableLabs event.
- Companies that are participating with one or more CableLabs programs.
Fee is $11,000 per display area table and includes up to six (6) staff badges at no charge.
Participation Agreement (Terms and Conditions for Participating)
- Before your demonstration can be selected by CableLabs for participation in CableLabs' Winter Conference 2012, your company must agree to the terms and conditions for participating. If we receive your application before you agree to the terms and conditions for participating, we will review the application but it will be put on hold until you respond to the terms and conditions.
- You can review and accept these terms and conditions by reading through the Participation Agreement, and selecting the “I ACCEPT” button on the bottom of the form.
- Alternately, you may download, read, or print a copy of the Participation Agreement if you prefer to review it off-line and discuss with others at your company.
- If you or your attorney have any questions about the Participation Agreement, please contact us.
Applications
To apply, please complete and submit the on-line demonstration application. All applications received after the deadline date of Friday, January 13, 2012, will be placed on a waiting list.
Timelines
| January 13, 2012: | Completed applications submitted to CableLabs. |
| January 20, 2012: | CableLabs begins notifying applicants of selection. |
| February 17, 2012: | Last day to withdraw without cancellation penalty. |
| February 29, 2012: | Payment due to CableLabs (no vendor will be allowed to set up their demo if payment is not made in advance of the set up date). |
| March 2, 2012: | Deadline for exhibitor to provide names of six (6) personnel who will staff their demonstration. |
| March 11, 2012: | Demonstration setup day 8:00 a.m. — 6:00 p.m. |
| March 13, 2012: | 7:15 p.m. — 9:00 p.m. — demonstration dismantle and repack. |
Display Areas
Display areas consist of the following:- CableLabs will provide one (1) 6-ft. x 30-in. table.
- CableLabs will provide exhibitor's demonstration description and contact information (provided by exhibitor with their application) in the Conference Guide to Demonstrations.
- CableLabs will provide one (1) company identifier sign with demonstrating company's logo. (Exhibitor may provide one (1) additional sign that explains their demonstration in either text format or as a diagram. The sign must be a free-standing table-top sign; dimensions must not exceed 18-in. x 24-in.). Pull up, floor stand banners, backdrops or pop up booth displays and signage or floor literature racks/stands are not allowed.
- CableLabs will provide 10 amps power, shared Internet connectivity via Ethernet line to demo table, and a Comcast video feed.
Demonstration Hours*
Sunday, March 11:
Setup: 8:00 am–6:00 pm.
Monday, March 12:
11:30 am–7:00 pm
Tuesday, March 13:
11:30 am–7:00 pm
Dismantle: Tuesday night after the reception – 7:15 p.m. 9:00 p.m. All freight carriers should be scheduled to arrive for freight pick up Wed March 13, 8:00 a.m. – Noon. Any freight left on the premises after noon on March 13 will be forwarded to the drayage warehouse to hold for disposition.
*Hours may be adjusted slightly after conference agenda has been finalized.
Partnerships
CableLabs does not permit the subletting of display areas. Companies working closely with another supplier on their demonstration may include that supplier with their demonstration at no additional cost. The primary company will be responsible for working with the secondary supplier for planning. The invoice for demo space will be processed to the primary company which applied for the space and primary company will be responsible for full payment of the invoice to CableLabs.Private Demonstrations
In an effort to encourage cutting-edge technology demonstrations, a limited amount of space is available for private demonstrations. These rooms are reserved for new technologies that vendors may not be ready to show to the whole vendor community. If you are interested in a private space, please contact Annette Smith directly. Preference for private demonstrations will be given to companies that also contract for a regular table at the conference. The price for a private room will be $25,000, and includes up to twelve (12) staff badges at no additional charge. Private demonstration spaces are limited to a total of 4 rooms and will be sold on a first come basis. CableLabs reserves the right to omit private demo space offerings at any time.Confidentiality
All applications are open to CableLabs technical staff and/or CableLabs member companies. Thus, no proprietary or confidential information should be submitted with the application.Conference Rules
By completing and submitting the on-line demonstration application, applicants agree to abide by the following conference rules:
- Exhibitor must meet all financial obligations on the timeline defined. Failure to make payment in full by the stated payment due date (see Timeline section) will not be allowed access to the demo floor to set their demo.
- Exhibitor must meet all conference deadlines.
- Exhibitor must provide a company representative to serve as the single point-of-contact with CableLabs. The company representative is responsible for ensuring that the exhibitor abides by all conference rules.
- Exhibitor must limit staff to a maximum of six (6) personnel per purchased demonstration table (private demo rooms are limited to twelve [12] personnel). An additional $500 charge will be imposed for each person over that limit. CableLabs reserves the right to determine the number of additional staff badges any company may be able to purchase. Exhibitor understands that badge swapping or attempting to enter the event facility without proper badging is not allowed.
- Exhibitor must not arrange any side meetings or events during conference hours; conference hours are: Monday, March 12 from 8:00 am until 7:00 pm, and Tuesday, March 13 from 8:00 am until 7:00 pm.
- Giveaways, such as T-shirts, bags, etc., are not permitted.
- Exhibitor may display a small quantity of company and product literature at their demonstration table. Exhibitor may supply their own small tabletop literature holder (no larger than 10 inches wide by 14 inches high. Literature floor stands are not allowed.
- Exhibitor's table must not include pop-up boards, backdrops, or other pop-up displays, pull up floor banners/signs or overhead signs.
- Exhibitor may bring their own company-logo custom cover to place over their demo table. Custom cover should be sized to fit a 6-ft (not 8-ft) folding table—partial overlay covers or banners are not acceptable.
- Each table may have one (1) sign that explains the exhibitor's demonstration in either text format or as a diagram. The sign must be a free-standing table-top sign; dimensions must not exceed 18-in. x 24-in. Floor stand, pull up banners or backdrop displays are not allowed.
- Exhibitor must provide the names of company representatives who will staff the display area during demonstration hours no later than March 2, 2012.
- Exhibitor must ensure that equipment needed for the demonstration is shipped at the appropriate time; that the exhibitor will pay for shipping; and that the exhibitor's demonstration equipment is in working order.
- All press releases related to the conference need to be reviewed by Annette Smith. Please review the CableLabs Press Release Policy—located on the CableLabs Web site.
- Failure to abide by conference rules is grounds for removal of the exhibitor from the conference.
If you have any questions about the application process, please contact Annette Smith.
